Information Technology Resource Management (ITRM) Tool
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Information Technology Resources Management System (ITRM) is an Applicant Tracking System (also referred as ATS), aimed to serve the requirements of Human Resource departments of any company. The software is evolved from the latest Microsoft technologies including ASP.NET, AJAX, and SQL Server and is so designed to enhance the resource operations by integrating
all the processes involved in human resource management.
VLS Systems Inc., an IT Software products and services company, based at Chantilly, VA, USA, operating since past 13 years, has developed this unique application which reflects the definiteness of purpose. The software offers a fully integrated and centralized recruiting system/ATS that promotes communication and control throughout the organization, the tool helps HR Departments/ IT consulting companies with the regular resource management along with
other following express features :
• Candidate Search The system enables the
technical recruiters search for candidates based on advanced
selection criteria and helps find suitable candidate with in
seconds and provides complete information about the
consultant/candidate along with an easy access to the saved
resume through a link, avoiding time in searching for the
same in physical directories, the tool in turn opens up
lines of communication between Recruiters and consultants
while facilitating efficient distribution of information via
email notifications. The candidates’ data is classified
based on the candidate type e.g. Full-Time, Hourly, 1099 or
subcontracting company candidates. Once a candidate is
marked as full time/hourly the candidate data is mapped with
the entity, Employee, to facilitate storage of more personal
information of the candidate which helps in tracking the
timesheets, vacation days, LCA information for H1B
candidates, GC process and other payroll related
information. This application also allows the users to
upload, all the needed information once a consultants
becomes an employee (I-9, W4, State With-holding forms,
Employment agreements and other related documents)
• Clients Management (CRM) – The ITRM
system provides the ability to maintain the client’s
database based on their type, end clients/subcontractors.
All the clients information is secured and can be retrieved
when required through the client search and through reports,
the tool gives information about the clients added/updated
within a time span and helps the clients manager of the firm
manage client in a better and efficient way to update the
clients information and get reports based on the client’s
type, category, date-updated, date-added. You can set
reminders to call a client manager on a given date and time.
You can add a job from a client screen. You can manage
clients based on the type of the client and potential
business you can gain from the client.
• Subcontracts Management – Add
Sub-contract companies. You can track and save all the
needed paper work for sub-contractors (W-9 form, Certificate
of Good standing, Sub-contract/Vendor agreement, and any
other paper work). You will be able to have 3 tier’s of
sub-contractor, they can be classified based on their
technology focus or location. You can search, update and
delete Sub-contract contacts.
• Jobs/Requirements Posting to candidates &
subcontractors –The system maintains all the
jobs/requirements in an efficient way enabling the sales and
Account managers to post their requirements, assign to
available Recruiters of the firm through user friendly web
interface with options to notify other sub contractors and
candidates who match the category of the job posted though
emails, the tool enables the firms to format all their
out-going emails through one file, while the system
automatically fills the required information from the jobs
posted. You can track the jobs based on the client Industry
vertical or horizontal and do different kinds of searches.
You can send the job requirements by email to all the
approved sub-contractors, get the resume submissions from
sub-contractors on-line directly to the Recruiter or Account
Manager, make changes to the resume, and directly submit the
resumes to the clients. Schedule interviews on-line by
sending an email notification.
• Submission Process | Project Confirmations
– The candidate submission process becomes hassle free with
the use of ITRM Tool as it automates the process to a larger
extent and helps Sales executives/Account Managers of the
company to select a job/requirement and submit candidates,
the tool follows a three step process to submit candidates
against a requirement, the candidate selection, the required
information respective to the job selected and the direct
email to the client manager, responsible for the requirement
at the client side, and automatic resume attachment as
picked from the candidate’s profile. You will be able to
different kind of searches based on lot of criteria on the
submissions made. You can send an automatic reminder
checking with a client manager on a submission with a click
of a button. Once a client manager requests an interview of
a resume submitted, you can schedule the interview
automatically and inform the candidate about the possible
interview with a click of a button. Once a client manager
offer the candidate a project, you can track all the needed
information and inform the candidate of the client project
confirmation and project logistics with a click of a button
and generate an agreement automatically with all the needed
paper work. Once you get the agreements or Purchase Orders
or Statement of Work, you can upload the signed copies.
• Workflow Reports – As the application
is built on an extensive database which serves the requests
of clients, sales representatives, consultants and the
organization with ease and efficiency it helps generate
various reports based on a selection criteria to the
executives of the company, the workflow can be analyzed over
a time span and day-to-day work of each and every HR
executive is easily traced with the reports options and this
adds value to the tool as it overcomes the individual
monitoring of work flow. The various (Close to 25) reports
designed for specific purposes are the result of extensive
research in this field. You will be able to see the number
of new project starts/Confirmations, which staff in your
office made how many confirmations and lot of other reports.
There are lot of other important features to track the
workflow, lot of reports can be generated which will help
decide the company’s management look at the productivity and
return on Investments. You can generate reports as follows
for a given time period (Weekly, bi-weekly, Semi-Monthly,
Monthly, Qtrly, Yearly or any given dates):
- Number of consultants placed on projects. (Gives the list of W2s, 1099,
Sub-contract)
- Number of Cost of employees, Total hours billed, mark up, total revenue,
gross margin generated
- Sales and Recruiting staff commissions
- Number of job requirements added, assigned to recruiters, number of jobs
recruiters were not able to submit resumes.
- Total number of requirements added by client, number of submissions
made, number of interviews, number of confirmations.
Over 50 reports can be generated using the ITRM. You can set
alters to send messages to your employees on their
Birthdays. You can create a “Things to do” task list and
lots of other great features.
• Automated Notifications – ITRM makes
the process of notifying candidates and sub-contractors
about the jobs/requirement posted into your system becomes
automated and intelligent as the ITRM Tool picks the
candidates matching the job category/primary skills
dynamically and notification email is sent the moment the
requirement is posted into the system. The process of
attaching documents and sending through regular email
clients is also being automated as the tool has the option
to save the path of a file and it picks the files from the
physical directory and attaches it to email internally.
• LCA Management – Management of Labor
Condition Applications (LCA) for the employees is a key
element of business transparency for consulting companies
hiring H1B employees and tracking their project movements
within the United States, as it is mandatory that
consultants working at a client site must have the LCA
approved for the client location (City/county/state). ITRM
supports the ability to manage the LCAs for the candidates
by allowing HR Users to add new LCA records, upload a
softcopy of the LCA and associate the LCA number to the
candidate, ITRM system generates an auto notification to the
HR department when ever a project is confirmed for a
candidate if an LCA record for the matching county/state is
not available, thus streamlining the LCA management process
and LCA report is available at any time just with a click &
reducing the time to locate the physical records in
conventional folders in HR departments.
• GC Process Tracking – ITRM enables
companies to track the GC applications process by
maintaining a clear record of various filing dates, jobs
advertisements on portals, newspapers, DOL notification and
company websites, for a GC application, associate jobs with
GC applicants, as one job can be used by many applicants and
in turn the tool streamlines the process and avoids any
hassles in maintaining vital information on GC applicants,
the tool also tracks the labor approval dates, receipt
numbers and current status, this helps in answering the
queries from the Lawyers, DOL or candidate’s enquiries about
the GC applications.
• Employee Time Tracking & Electronic Invoice
Presentment Service (eIPS) – ITRM leverages the
internet to enable all the employees to submit their times
online, as employees work on client locations the web-based
time entry system enables all the employees to submit their
times online. The system tracks billable and non-billable
hours (A very detailed non-billable section allows users to
see the reasons for an employee or consultants non-billable
hours). The systems also allows sub-contracting companies to
present invoice information online, helping clients reduce
inefficiencies and accelerate cash receipts by providing
consultants time sheet data and invoices online. The system
features automatic e-mail alerts when invoices are ready for
review and payment. This is an important feature that
enables tracking timesheet and Invoice information pool of
all the employees and therefore helps to save time on
Payroll and Invoice generation.
• Commissions Calculations – The
recruiting team and their account mangers’ performance and
commissions are calculated based on the hours each employee
or consultant worked at a client site, their bill rate per
hour or day or month and the pay rate of the
employee/consultant. Various reports can be generated for
their placements and project confirmations over a time
period. Commissions can be calculated based on the Gross
margin or Revenue and lots of other factors which can be
customized.
• User Security & Administration – All ITRM
users have assigned roles within the system and are granted
specific access rights. For example, the administrator may
have access and change rights throughout the system while a
Recruiter may only be able to view the available candidates
and their skills.
This product is designed in such a way that Recruiters,
Account Managers can use this very easily with very less
time in learning the tool. To request a demo of our product
please click here
Request Demo or contact kevin@vls-systems.com @
703-773-8990 x 1345 | •
Email
VMACT - VMS (Vendor Management Tool)
vmACT - Vendor Management System (VMS) is
an online workforce procurement application, which provides
a link between Human Resources, Staffing vendors, and
temporary and contract employees. vmACT streamlines the
creation, distribution, and tracking of position
requirements for full-time hiring and the contract worker
procurement process as well as the interaction between
clients and their suppliers. The system provides
functionality to view historical data by department,
position, or location. vmACT works with multiple staffing
vendors and allows users to monitor usage from all of these
vendors. Additionally, vmACT provides Web-based time and
expense tracking, which generates consolidated supplier
invoicing and is supported by a robust management-reporting
engine.
- Job Order Requisition: Input temporary staffing
orders 24/7 with immediate access to your vendors.
- E-mail Verification: Receive electronic
notifications confirming all requests and assignments.
- Order Tracking: Track the status of orders on-line
from anywhere at your convenience.
- Timesheet Submission and Authorization: Review
and approve timesheets on-line, eliminating errors and
endless paper trails.
- Daily, Weekly and Monthly Activity
Summary/Reporting: Capture critical information and
generate reports with real-time data.
- Invoice Submission, Tracking and Approval:
Approve all invoices on-line..
VLS Systems’ Vendor Management System is designed to
manage staffing needs of any Company from one consistent
application. It manages the complete vendor management cycle
from strategy to execution. VMS creates a marketplace where
vendors can receive job requisitions in real-time and
respond online with their candidate submissions. vmACT-VMS
enables companies to hire faster, more cost effectively and
in a controlled and measurable manner .
MEMS - Membership & Event Management System
Membership & Event Management System is a
web based System which track the membership and event for
organizations to manage their members, sponsors and events.
This system tracks the members who can be Individuals or
Corporations. The membership dues, their payment schedules
can be tracked. This application can be hosted as
information services instance (software as a service) or can
be installed on a clients server, with ability to send
volume email notification about the events to all the
members of the organization and get their responses online,
once the event happens the system has the ability to track
the feedback in the form of a survey, web page that asks
questions and collects the responses, the system can setup a
survey forms by developing customized questions either
direct response based or multiple choice options. The
responses can then be analyzed for event evaluation.
Multiple Reports show how many events are scheduled for a
given duration, the number of people who attended these
events. Amount collected from each event, aggregate amounts
for each of the events. Administration of users, Security is
also implemented.
QuickTS - Timesheet System
Timesheets Management System, QuickTS, is a web based timesheet management system built with the latest .NET technologies to support the time reporting aspect of any organization with emphasis on the ease of access for both employees and employers. The QuickTS timesheet system helps improve the time reporting by the employees and manager approval processes with a very simple but intuitive interface which can get any organisation start using the system in no time.
The system follows a simple process to add clients, projects, employees and assign them to a project or multiple projects and then track the times reported by the employees with email notifications to the managers to approve the reported times and make the invoicing process easier for all of your projects.
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